The PMO plays an integral role during the initial planning stages for any project. It creates structured schedules and project plans based on the project goals, resources needed, potential risks, time to market and budget constraints. By partnering with colleagues in different roles to assess the workloads and impacts for different departments, the PMO is able to to identify dependencies and possible issues across teams. During this planning process, the PMO will develop and communicate clear and actionable deliverables, or activities to be completed. Each of these activities should have an identified owner, the person who will carry this out, as well as a clear timeline and success criteria.
A PMO introduces common processes as a set of standards for project managers to follow, allowing them to manage multiple projects simultaneously in an efficient manner. Using standard templates and applications allows every project manager to deliver projects with consistent results. Common methodologies and tools also make it possible for project managers to help each other out. If a new project manager has to take over a project in midstream, there will be less time lost to figuring out what has been done, what still needs to be done, and what resources are available to do it.
The PMO will lead the following:
- Strategic Project Planning and Goal Setting
- Project Execution and Governance
- Project Documentation and Archives
- Project Prioritization and Portfolio Alignment
- Process Improvement and Standards Development
Tasks
- Execute, participate, support and drive analytical data exploration (identification of relevant analytical parameters, relevancy of contextual data, data hierarchy, calculations, etc.)
- Execute, participate, support and drive analytical and contextual data mapping in different equipment/document/data management sources
- Define, support and drive exploration/description of business analytical needs (relevance/dependency of context, calculation, aggregation, averaging, etc.) and ensure translation into technical data rules.
- Support project architect and participate in the elaboration of the overall project process steps, technical strategy and translate into deployment pilots (information gathering, build and propose scenario, present and gather feedbacks, etc.)
- Portfolio linked to annual objectives and performance management : Provide direction for prioritisation, risks mitigation. Prepare and facilitate project board meetings. Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented effectively and in line with CMV goals, objectives and strategy.
- Portfolio up-to-date and optimised : Ensure alignment of priorities, scope and resources with Leadership Teams to ensure that the portfolio is realistic. Continuously anticipate and follow up potential priority changes while assuring compliance with existing standards. Track project portfolio activity completion against baselines. Identify planning risks and issues; propose re-prioritization, remediation or escalation. Ensure best resources allocation
- Support QC sites in the deployment of CMV: identification of relevant test data, training on CMV tools and processes, Q&A, problem solving.
- Create/support the appropriate documentation in order to drive execution of the process steps, project execution
- Collect and analyze the data produced and analyze the outcome in the context of the selected pilots of at the level of the overall project technical strategy
- Capacity managed : Apply guidelines provided on capacity calculation. Measure performance through defined KPIs for all QC sites. Ensure monthly comparison workload/capacity and facilitate any decision/action to ensure coherence and CMV sustainability.
- Risk register maintained : Provide expertise & direction for prioritisation, risks mitigation
- Prepare and facilitate risk review meetings. Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented effectively and in line with business goals, objectives and strategy. Check risk data are accurate for reporting.
- Project Review Board Meeting leadership and Drive (+ risks review meeting) : Lead and Drive PRB/Risks review meetings.
Experience & Knowledge Requirements
- Minimum of 10 years of proven experience in setting up & leading as PMO with a strong background in analytical chemistry
- University degree preferably with a scientific orientation (Engineering, Science); Master degree preferred
- Experience in Pharmaceutical industry and GMP is required
- Proven successful management of project program(s) in Research, Development and/or Industrial Operations
- Mandatory: PM certification (PMI, PRINCE2)
- Mandatory: Risks management tools (risks analysis, FMEA)
- Transversal projects
- Portfolio management
- Computer literate (MS Office-Project, Excel master, PowerPoint, SharePoint)
- Scheduling software and database management (from risk management perspective)
- Fluent in English (French is an asset)
