Project Manager (document management)

Job Type: Project / Program Management
Contract Type: Freelance or Employee
Job Location: Brussels
Sector: Energy
Languages: EN & (FR or NL)
Duration (min): 1 year

Description

The « oneDMS » project requires an experienced document management project manager who will be responsible for migrating data from various document management systems (DMS) to Microsoft SharePoint.

The project « oneDMS » has the goal to create a unified DMS for Group. Currently, there are a total of 15 million documents on various DMSs of the Group, which must be successfully merged during the migration. The project impact users in 2 different countries: Belgium and Germany.

Responsibilities

  • Time scheduling: the project manager plans and monitors the migration schedule to ensure that milestones and deadlines are met.
  • Resource planning: identifies and coordinates the resources required for the project to ensure efficient implementation of the migration.
  • Plan, coordinate and monitor work packages: The project manager plans work packages in coordination with the project teams and monitors their implementation.
  • Managing Communication: Acts as the central interface for communication between internal and external teams, ensuring effective flow of information and clarification of issues and concerns.
  • Tracking the Plan: The project manager monitors the progress of the migration and ensures that the project plan is met. In the event of deviations, he/she takes timely action to ensure the success of the project.
  • Incident management: Identifies any problems or incidents that occur during the migration and ensures that they are resolved in order to minimize disruptions and ensure that everything runs smoothly.
  • Performance management: The project manager monitors the performance of the migration and takes action to optimize it if necessary.
  • Test management: The project manager plans and coordinates the execution of tests to ensure the quality of the migration.
  • Go-live management: The project manager coordinates all activities related to go-live processes and ensures that the individual sections are successfully put into operation after the migration.
  • Deconstruction of existing DMS: After the migration is complete, the project manager is responsible for the orderly deconstruction of the DMSs that are no longer required.
  • Stakeholder management: The project manager is responsible for planning and implementing effective stakeholder communication and take into consideration stakeholders feedback in the implementation backlog.
  • Change management: In coordination with the change managers (one based in Belgium and one based in Germany), he or she coordinates the migration process in order to identify, analyse and successfully implement changes. In particular, he/she ensures that training material and c
  • Document: ensure the implemented solution is fully and correctly documented, from a technical point of view but also from a user support point of view.

Requirements

  • University degree, ideally in the IT field
  • Proven knowledge and several years of experience in IT project management
  • Proven experience in leading migration projects, especially in the area of document management
  • Deep knowledge of Microsoft SharePoint
  • Excellent of knowledge in the Office 365 Platform
  • Knowledge of OpenText and ELO is an advantage
  • Experience in planning and coordinating complex projects using agile methodologies
  • Experience managing diverse teams spread across 2 countries and the ability to motivate and lead them
  • Good communication skills and the ability to interact effectively with different stakeholders
  • Knowledge of project management and the use of appropriate tools e.g. Teamhood, MS Project, Sciforma, or equivalent
  • Strong analytical thinking and problem solving skills
  • Fluency in English (at least C1), both written and spoken
  • Knowledge of German, French and/or Dutch is a great advantage

Questions

  • How many years of experience do you have in IT project management ? Please explain your projects, key points etc.
  • How many years of experience do you have with Microsoft project (SharePoint & Office 365 Platform) ?
  • Experience in planning and coordinating complex projects using agile methodologies ? + explain
  • Experience managing diverse teams spread across 2 countries and the ability to motivate and lead them ? + explain

We use the pronoun « they » wherever possible to include all individuals when talking about candidates, regardless of their gender identity. We believe that everyone should be treated with respect, regardless of their gender identity.

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